Administrative Assistant

Summary:
 

• responsible for supporting daily operations including data gathering, scheduling, and coordination of various office activities.

Responsibilities:
 

• Receipt and filing of production-related records (run tickets).
• Review of daily production data verification that entries are complete and accurate including curtailment, downtime, and variance comments.
• SLS Training – Manage attendee roster, provide support for training and scheduling as needed.
• Stand Downs/Safety Meetings – attend meetings and provide support and scheduling.
• Assist with Intelex data compilation as needed.
• Assist with LSR data gathering and compilation.
• Load Intelex data as required.
• Waste Manifest gathering and storage.
• Invoice processing in SAP and Open invoice.
• Perform a wide range of secretarial and office duties dealing with sensitive and confidential information with limited supervision.
• Assist area Support Groups as needed, i.e., HR, Regulatory, Environmental, M&R, Support Services, HSE, Fleet, Building (office) maintenance, etc.
• Assist with cost tracking LOE forecasting.
• Coordinate setting up business meetings and training needs for MBS Leadership.
• Assist with new employee onboarding including assisting personnel with computer, mobile phone, and other supply needs.
• FDG admin and assist Production account team.

Requirement:
 

• Must be legally authorized to work in the United States as a U.S. citizen or national, or an alien admitted as a permanent resident, refugee or asylee.
• 3+ years of experience in an office support or administrative role.
• Intermediate proficiency with Microsoft O365 applications: Excel, Outlook, PowerPoint, SharePoint, Teams and Word.

Preferred Qualifications:
 

• 1+ years of experience using SAP.
• Experience with production data entry and reporting.
• Transmits information so it is received and understood in the way it was intended.
• Manages tasks to effectively and efficiently complete work responsibilities of self and other.
• Strong teammate; be committed to safety, environmental and regulatory compliance.
• Ability to prepare accurate and legible reports.
• Ability to follow verbal and/or written instructions.
• Responds inventively, flexibly, and positively when faced with challenges and demands.