33160

Assistant, Legal and Human Resources

Job description:

The Administrative Assistant, Legal and Human Resources provides general administrative support to the Legal and HR functions. Responsibilities include:

• Drafting and editing internal and external communications, preparing memoranda and meeting minutes
• Filing and maintaining records of correspondence, contracts, litigations, and other documentation
• Tracking important deadlines for renewals of corporate registrations, licenses, litigations, and insurance coverage, connecting with other stakeholders, and initiating the process for the renewals
• Completing KYC (Know Your Customer) documentation required by banks, insurance companies and client organizations
• Facilitate documentation for new hires, promotions, and inter-company employee changes
• Coordinating pre-employment screening for new employees
• Oversee the application, renewal, and cancellation of all UAE visas for employees and their accompanying dependents
• Maintain the vacation/leave balances for the UAE office
• Process enrollments/cancellations for employee benefit plans
• Tracks and reports on all recruitment activity in the region (vacancies, offers accepted/rejected)
• Assists with Expat housing by drafting rental agreements, and following up with landlords and other stakeholders
• Maintains organizational charts
• Performing additional duties and special projects as required

Education and Experience:

• Bachelor’s degree in human resources, Business, Management or Law
• 2+ Year’s working in a similar capacity in a GCC country

Skills and Competencies:

• Excellent communication skills, both written and verbal
• Knowledge of Microsoft Office Suite, including Microsoft Visio and SharePoint
• Ability to work effectively with individuals at all levels of the organization
• Ability to work with minimal supervision
• Ability to deal sensitively with private and confidential information
• Self-starter with eagerness to assist and learn
• Ability to work in fast-paced deadline oriented environment
• Handling a large workload while maintaining attention to detail and meeting deadlines