Benefits Coordinator

Description

Oxy is an international energy company with assets primarily in the United States, the Middle East and North Africa. We are one of the largest oil and gas producers in the U.S., including a leading producer in the Permian and DJ basins, and offshore Gulf of Mexico. Our midstream and marketing segment provides flow assurance and maximizes the value of our oil and gas. Our chemical subsidiary OxyChem manufactures the building blocks for life-enhancing products. Our Oxy Low Carbon Ventures subsidiary is advancing leading-edge technologies and business solutions that economically grow our business while reducing emissions. We are committed to using our global leadership in carbon management to advance a lower-carbon world. Visit oxy.com for more information.

The Benefits Administrator – Time Away Programs will be part of the Employee Service Center and will provide support to our HR Business Partners and Coordinators and the Occupational Health team by tracking leave paperwork submitted in the Absence software program.

This position is responsible for administering various types of leaves, such as FMLA, ADA, sick leave, short term disability, state sponsored leave programs, long term disability, coordination with workers compensation and other leave programs, as well as providing support to employees and managers throughout the leave process. This position uses the company selected absence software (AbsenceTracker) to manage leave requests. Adhere to leave workflow management strategies to coordinate both disability and leave requests while meeting timeliness requirements. The Benefits Administrator will maintain accurate records, coordinate with all HR functions, and contribute to a positive employee experience.

Key Responsibilities

·         Support Team Management/Supervisor with daily service issues/functions and frequent ad hoc requests, escalating issues as needed.

·         Identify, plan, and develop methods and procedures to obtain greater efficiency and effectiveness of time away programs using data extracted from leave administration system (AbsenceTracker) and HR time away system (Workday).

·         Monitor vendors to ensure superior service to Oxy employees.

·         Work with technical resources to develop, test, and document enhancements and modifications. 

·         Contributes to team effort by accomplishing related results, as needed.

·         Completes daily processing and reviews data between systems.

·         Partners with Payroll to identify issues and review time away payroll injuries.

·         Point of contact for vendor file research and questions.

·         Timely responds to and review leave requests submitted through AbsenceTracker by employees, HR, and Occupational Health. If sufficient information was not submitted, the Benefits Administrator will follow up with the submitter to gather the required information

·         Provide AbsenceTracker/ Time Away program training for all new HR Coordinators and Occupational Health

·         Maintain AbsenceTracker and Workday Absence user training guides

·         Maintain comprehensive and confidential leave records for all employees.

·         Prepare and distribute leave-related documentation, including letters, forms, and notices

·         Regularly provide leave information to the Data Administration Team to ensure that employee status is accurate in the company HRIS

·         Generate reports on time off requests upon request from HR and other Leadership

·         Serve as a primary point of contact for employees and HR seeking information on leave and time off policies and procedures.

·         Produces and distributes claim packets for the Long-term Disability application process to both employees and HR

·         Maintains the Long-term Disability claimant population in the H&W benefit billing system, including initial setup, enrollment changes and terminations. Processes status changes including maximum duration claim terminations, ensures that premiums are remitted timely and follows up with those falling behind on their remittance

·         Responsible for responding to the Leave Administration email mailbox in a timely manner. 

·         Pro-actively communicates issues within Best Practice guidelines and company policies to Manager

·         Partner with HR regarding company policies as they relate to the case management timelines 

·         Conduct training sessions or workshops on leave policies and procedures as needed

·         Provide guidance to employees on leave entitlements and usage

·         Accurately and thoroughly document case file actions and conversations in Workday case Management system

·         Responsible and accountable for maintaining and protecting personal health information. Must maintain a high level of confidentiality and abide by HIPPA rules and regulations

·         Support Benefits team in other benefits related initiatives Demonstrates communication skills, both written and verbal

·         Acting as Level 3 Support where problems with integrations/reporting, Extend, and Prism arise that cannot be resolved at Level 2

·         Exhibits significant Human Capital (HC) reporting/analytics experience in a fast-paced hi-tech environment, preferably in the Workday space

Qualifications

Required Qualifications:

·         2+ years of experience in HR or leave administration

·         Knowledge of federal, state, and local leave laws, including FMLA and ADA.

·         Strong attention to detail and excellent organizational skills.

·         Proficiency in HRIS (Workday) and Microsoft Office Suite (Word, Excel, PowerPoint).

·         Excellent communication and interpersonal skills.

·         Ability to maintain confidentiality and handle sensitive employee information with discretion.

·         Strong problem-solving skills and the ability to work in a fast-paced, dynamic environment.

·         Exceptional time management skills and the ability to meet deadlines.

Desired Qualifications:

·         Degree in HR-related field preferred

Recruitment Fraud
It has come to our attention various individuals and/or organizations are contacting people falsely pretending to recruit on behalf of Oxy. Please be aware that these recruiting scams and communications do not originate nor are they associated with our recruitment process.  All Oxy job postings and offers will require a completed application through our company website.
Oxy does not charge a fee at any stage of the recruiting process. We will never:

·         Ask you to pay for applications, interviews, meetings, processing, training or for any other fees

·         Use recruiting or placement agencies that charge candidates an advance fee of any kind

·         Request personal information such as passport and bank account details at an early stage of our recruitment process.

We recommend against responding to unsolicited business propositions or offers from people you don’t know. Do not disclose your personal or financial details. If you believe you have been the victim of a recruiting scam, please contact your local police department.

All qualified applicants will receive consideration for employment without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by federal, state, or local law.

Job

 – HR Specialist

Primary Location

 – United States-Texas-Houston

Organization

 – OPC

Schedule

 – Full-time