Commercial Administrator

Petrofac is a leading international service provider to the energy industry, with a diverse client portfolio including many of the world’s leading energy companies.

We design, build, manage and maintain infrastructure for our clients. We recruit, reward, and develop our people based on merit regardless of race, nationality, religion, gender, age, sexual orientation, marital status or disability. We value our people and treat everyone who works for or with Petrofac fairly and without discrimination.

The world is re-thinking its energy supply and energy security needs and planning for a phased transition to alternative energy sources. We are here to help our clients meet these evolving energy needs.

This is an exciting time to join us on this journey.  

We support flexible working requests and have adopted a hybrid approach for most of our office-based roles. We ask employees to be present in the office at least three days per week.

Are you ready to bring the right energy to Petrofac and help us deliver a better future for everyone? 

Job Title: COMMERCIAL ADMINISTRATOR

• Compile Client invoices, ensuring all bills are prepared for issue to Clients on a weekly or monthly basis in accordance with the contractual terms and conditions

• Understand the financial information within the commercial agreements, e.g. invoice cycles and criteria for which billing takes place

• Work closely with the project accountant to ensure client invoicing is in line with the contract, including obtaining and updating the current and agreed-upon sell rates to ensure accuracy of billing

• Ensure the timely and accurate invoicing of all projects and that invoices are issued at the earliest opportunity, which will be either on project finalisation or within agreed billing cycle, whichever is earlier

• Ensure Commercial and Project Management approval is obtained on all invoices to be issued to the client prior to issue

• Ensure that all credit notes are kept to a minimum and are approved in line with the delegation of authority matrix

• Check that all information needed to support an invoice is available in a timely manner. I.e., not delaying the invoice to go out to the client and if it is not, take proactive actions to resolve.

• Work with the projects on any queries pertaining to external and internal supplied invoice data or set-up queries that could hold up invoicing 

• Ensure all rechargeable third-party costs are captured in client bills.

• Ensure that at month-end, data is available for the compilation of monthly accounts.

• Credit Control, liaising with clients in respect to payment status updates, seeking to resolve any issues or queries in a timely manner, and escalating where appropriate.

Essential Qualifications & Skills:

• Microsoft Word and Advanced Excel

• ERP Knowledge

• Numerate, analytical, with an inquisitive background ·

• Proactive & Self-starter

• Ability to work well in a team and independently.

• Ability to work to meet deadlines

• Strong communication skills, both written and oral

• Previous experience of Client Invoicing & Time writing

• Experience of working on an ERP system

• Administration and data entry experience

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