Contracts and Procurement Lead

Role: Contracts and Procurement Lead

Location: Vienna – Austria

Type: Permanent

Scope of Work:

Working in the PMC Project Management Team for Energy Transition Projects.

Key Deliverables:

Job Purpose & Scope: –

• Ensure HSSE goals, objectives and targets are met through personal leadership and involvement.
• Manages and supports Contracts and Procurement personnel and their associated activities to execute the work in a manner that achieves the objectives of the Project Execution Strategy, Contracts and Subcontracts Execution Plan and the Project Procurement and Materials Plan.

Principal Accountabilities: –

• Champion the Project Safety culture, through behaviours and engagement activities.
• Complies with Company policies and objectives, Contracts and Procurement work processes.
• Creates and implements a Project Procurement and Materials Plan to support the Project Execution Plan.
• Prepares and maintains the Project approved Vendors List.
• Ensures Contracts and Procurement documents and data are maintained in accordance with the Project records retention and client handover requirements.
• Conducts Project Contracts and Procurement Review meetings to review status and provide guidance to Contracts and Procurement functions.
• Provides Contracts and Procurement status reports to Project Management, as required.
• Ensures Contractor, Subcontractor, Vendor and Supplier Performance Evaluations are carried out.
• Prepares the Contracts and Subcontracts Execution Plan in support of the Project Execution Plan and develops a set of Project specific Contracts and Subcontracts Administration Procedures.
• Review Contracts with clients legal function to determine insurances, liens, taxes, bonding, consequential damages and Confidentiality Agreements and formulate specific Contract conditions.
• Assess the commercial risk profile for the Project and develop a commercial Contracting and Subcontracting strategy that mitigates risks to client during Project execution.
• Review the “As Bid” work hour estimates against the Project scope of work.
• Secure Contractor and Subcontractor insurance certificates, bonds and guarantees and other post award compliance documents.
• Administer Contracts and Subcontracts, maintaining all requisite Contract records.
• Coordinate regular meetings with FEED/EPC Contractor(s) and Subcontractors to review items such as HSSE, Project progress, Quality, Project Coordination and any areas of concern.
• Coordinate communication between Contractors, Subcontractors, the PMT.
• Verify progress completion has been checked and approved by the Project, review invoices for commercial compliance with the Contract and route to the PMT for approval and payment.

Key Requirements:

• Bachelor’s Degree in Engineering, or Contracts Administration or related field.
• Experience in Project Management activities, Project Contract Administration, Procurement, Communication and Contracting writing skills including related Contract activities for large petrochemical or heavy technology industries.
• Excellent knowledge of various contracting types and strategies related to Project execution, and knowledge of claims causes and preventive actions.
• Able to work within a defined role with limited supervision.
• Able to make decisions and solve problems related to a specific discipline/field.
• Responsible for own work product with minimal guidance and oversight from immediate supervisor.
• Excellent oral and written communication skills.
• Professional communication skills –Able to communicate with peers, customers, and vendors.
• Demonstrated experience in working in an Oil and Gas or Energy Company in Contracts and Procurement management role.
• Thorough understanding of Project Management and Contracts and Procurement concepts including: – familiarity with various types of Oil and Gas, and Energy Sectors Contracting models.
• Knowledgeable of Supply Chain Management and Project drivers.
• Ability to develop positive relationships with a diverse range of disciplines in a FEED/EPCM Project Execution setting.