Executive Assistant – Finance & Shared Services

Welcome to ConocoPhillips, where innovation and excellence create a platform for opportunity and growth. Come realize your full potential here.

Who We Are

We are one of the world’s largest independent exploration and production companies, based on proved reserves and production of liquids and natural gas. With operations and activities in 13 countries, we explore for, develop, and produce crude oil and natural gas globally. We are challenged with an important job to safely find and deliver energy to the world. Our employees are critical to our success, and with them we power civilization.

We’re grounded by our SPIRIT Values – safety, people, integrity, responsibility, innovation, and teamwork. These values position us to deliver strong performance in a dynamic business – but not at all costs. We believe it’s not just what we do – it’s how we do it – that sets us apart.

We strive to make a significant difference in the communities where we live and operate. We create an inclusive environment that values all voices and opinions. Together, the different backgrounds, experiences, ideas, and perspectives of our employees drive our success.

Job Summary

Job Description

About ConocoPhillips:

ConocoPhillips is one of the world’s leading exploration and production companies based on both production and reserves, with a globally diversified asset portfolio. Headquartered in Houston, Texas, ConocoPhillips has approximately 9,600 employees supporting operations and activities in 13 countries. In 2022, production averaged 1,738 MBOED, and proved reserves were 6.6 BBOE.

In Canada, we can trace our history back over 110 years. Headquartered in Calgary, Alberta, our current investment programs are focused on the operated Surmont oil sands development in the Athabasca region of northeast Alberta and the liquids rich Montney unconventional play in northeast British Columbia. Our production averaged 85 MBOED in 2022 and proved reserves were 0.2 BBOE.

Our story demonstrates our commitment to the community, our innovative approach to technology and our adaptability during the changes faced by our industry. Within our Calgary office, we have implemented a Hybrid Office Work program, which offers eligible employees flexibility with the option of working remotely on Wednesdays and Fridays. We believe that diverse opinions, ideas, and perspectives are what fuels innovation, and we reinforce this belief through a DEI Council of employees, a culture of psychological safety and an Engagement Network, to name a few. Our workforce represents the international communities in which we live and work, bringing together talented people from a variety of backgrounds and experiences. Consistent with our focus on excellence, ConocoPhillips continues to discover and develop best practices in diversity, equity, and inclusion – for the good of our enterprise, our employees, our vendors, and our communities. 

Description:

This position reports to the VP, Finance and Shared Services (SS) provides senior and executive level administrative support to the Finance and SS leadership team. This position provides both routine and complex administrative duties, requiring the incumbent to work independently and proactively.

Responsibilities:

• Promote and demonstrate SPIRIT values of the organization
• Provide efficient administrative support with minimal supervision including:
• Engage with the VP regularly to ensure awareness of daily calendar activities, changes or addition of high-level meetings
• Set up meetings with appropriate virtual requirements as well as in person meetings to include room, audio visual and other materials as required
• Arrange and coordinate office moves; manage office space and requirements of REFS
• Assist in on-boarding process for new hires
• Process and review invoices in GEP
• Manage and document all incoming cheques, ensuring they are deposited weekly and prior to month end
• Perform general office duties such as managing office supplies and being the liaison for all building maintenance enquiries.
• Schedule Finance’s monthly meetings and ensure the distribution list is up to date
• Compile weekly reporting for Finance & SS team
• Miscellaneous requests and Projects as requested

Required Qualifications:

• Minimum of 5 years’ experience in an administrative role
• Willingness and ability to be flexible and accommodating of frequent changes in schedules and priorities; strong organizational skills required
• Superior interpersonal skills with a demonstrated ability to communicate professionally (both oral and written)
• Solutions oriented mindset and overall willingness to support wherever possible
• Ability to maintain a high level of discretion, confidentiality, and reliability
• Ability to work independently and collaboratively within the team and with other departments
• High attention to detail
• Demonstrate initiative and the ability to evaluate situations and recommend solutions
• Able to manage multiple tasks while prioritizing and remaining flexible to changing circumstances
• Approachable and willing to take on new responsibilities
• Legally authorized to work in Canada on a fulltime basis without restriction.

Preferred Qualifications

• Minimum of 5 years’ experience in an executive administrative role
• Completion of a Business Administration or Administrative Assistant diploma would be an asset
• SAP knowledge
• Intermediate proficiency in Microsoft Suite of products (Word, Excel, PowerPoint, Outlook)

To be considered for this position you must complete the entire application process, which includes answering all prescreening questions and providing your eSignature on or before the requisition closing date.

Current employees: Please ensure you have discussed your intent to apply with your current supervisor prior to applying for any internal position.

For information on our Sustainable Development performance in Canada, visit www.cpcsustainability.ca

ConocoPhillips is an Equal Opportunity Employer.

Apply Before: August 6, 2024

Sponsorship:

ConocoPhillips’ sponsorship for employment authorization in the country where this job is located is NOT available for this position.

EEO:

ConocoPhillips is an equal opportunity employer.