Invoice Workflow Coordinator

Airswift in PNG is currently recruiting for an Invoice Workflow Coordinator for our client in the Oil & Gas industry. The job holder will be in charge and responsible for Accounts payable accounting across all the companies managed.

The candidate will be based in Port Moresby and will participates in the monthly processing of invoices which impacts the monthly, quarterly and yearly accounts closing processes and reporting.

Main Responsibilities

• Ensure invoices are processed and paid within the contractual terms.
• Ensure all invoices received in the email box are being scanned in the appropriate company and are appropriately managed.
• Scanning invoices into the collector tool each day and reconcile with SSC that all these invoices are received and processed into the cockpit.
• Work with SSC team based to follow through on blockages on invoices in the workflow to ensure invoices are moving in the workflow. The officer will be responsible for communicating to the vendors and to the internal stake holders in the business to ensure any blockages on the workflow are addressed on time.
• Request statement of accounts from the vendors and raise tickets for the SSC team to reconcile. Review reconciliation and address concerns raised or request credit notes and invoices from vendors.
• Work collaboratively with the Finance team, the businesses units, and the SSC team to process invoices, credit notes and supporting documents from vendors to validate to payments.
• Prepare vendor account review and reconciliation to understand blocking issues and resolve. Provide these findings to Finance manager, chief account and business manager if required to resolve blockage.
• May also perform detailed analysis between purchasing documents, goods receipt and invoices ensuring a 3-way matching process is applied for all goods to support any proposed increase to purchase or service order fundings.
• Provide weekly cockpit analytical report to finance manager and chief accountant.
• Analyze recurrent blocking reason on vendors and propose action plan to educate the stakeholder so the number of blocked workflows decreases.
• Deal with queries from vendors, SSC team and auditors etc. such as periodical account reconciliation and end of the year balance confirmation.
• Ensure accuracy of accounts reporting and respect of IFRS, the company’s accounting standards and the fiscal environment.
• Ensure that accounting and finance records in SAP are updated and true and properly supported.
• Ensure Invoices are posted on time.

Requirements:

• Degree or Diploma in Accounting, Business or equivalent.
• Excellent interpersonal, analytical and computer skills is necessary.
• Some knowledge of the Oil & Gas business or business environment is necessary.
• Effective communication skills and the ability to work collaboratively with different teams at all levels (good collaborator) and ability to work in an international environment.
• Ability to maintain effective relationship with management, partners, vendors, and auditors, etc.

This position is open to PNG Nationals only. Applications close on Monday 24th June 2024 and ONLY SHORTLISTED candidates will be contacted. If you do not hear from us after two weeks of the closing date, please consider your application not successful. We will keep your CV on file for future suitable roles instead.