Legal Operations Specialist

Description

Oxy is an international energy company with assets primarily in the United States, the Middle East and North Africa. We are one of the largest oil and gas producers in the U.S., including a leading producer in the Permian and DJ basins, and offshore Gulf of Mexico. Our midstream and marketing segment provides flow assurance and maximizes the value of our oil and gas. Our chemical subsidiary OxyChem manufactures the building blocks for life-enhancing products. Our Oxy Low Carbon Ventures subsidiary is advancing leading-edge technologies and business solutions that economically grow our business while reducing emissions. We are committed to using our global leadership in carbon management to advance a lower-carbon world. Visit oxy.com for more information.

Occidental strives to attract and retain talented employees by investing in their professional development and providing rewarding opportunities for personal growth. Our goal is to meet the highest employer standards by ensuring the health and safety of our employees, protecting the environment, and positively impacting communities where we do business.

We are currently looking for an experienced and motivated individual to fill the position of Legal Operations Specialist within our Legal Operations Team located in Houston, TX.

Primarily responsible for invoice entry and management, liaising with Accounts Payable and supporting vendors and internal resources with invoice processes and questions. Support the day-to-day accounting, financial and legal operations activities in the Legal department. Assist with special projects in the Legal Operations team. Must be highly organized with technology systems knowledge and capabilities. Finance and accounting skills, Excel knowledge and experience with legal services preferred. Assist with Legal department processes, operations, and systems.

Primary Responsibilities

• Invoice Management:
  • Responsible for receiving and entering legal invoices into the legal billing system

  • Respond to questions and issues raised by vendors and internal resources regarding invoicing and allocation of costs

  • Assist with managing activities and functionality of the legal ebilling system

• Outside Counsel Management:
  • Support management of outside vendors including invoices, engagement agreements, budgets, reporting, and compliance with billing guidelines

  • Assist with ensuring compliance with the Oxy legal vendor management requirements

  • Support internal vendor management requirements

• Information Technology and Subscriptions:
  • Provide support as needed for matter management, ebilling and other legal systems

  • Assist in supporting Legal department subscriptions with service providers

• Reporting:
  • Assist with and creating and distributing reports

  • Assist with reporting required from Treasury and other compliance related reports

  • Internal cost monitoring and reporting

• Financial and Accounting:
  • Assist with accounting processes and requirements, including potentially allocations, accruals, reserves, and budgeting

  • Help identify and implement cost saving initiatives and opportunities

Qualifications

Basic Qualifications:

• Experience with invoice management and accounting

• Proficient in Excel and financial reports

• Understanding of financial management principles

• Experience with systems and data

Preferred Qualifications:

• BA/BS degree

• Legal operations or legal technology experience

• IT and systems experience and skills

• Strong interpersonal skills

• Strong organizational skills

• Team player with proven track record

Relocation  will not be provided.

Occidental does not offer sponsorship of employment-based nonimmigrant visa petitions for this role.

Occidental is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, marital status, political preference, sexual orientation, gender identity, national origin, protected veteran status, or disability status.

Recruitment Fraud

It has come to our attention various individuals and/or organizations are contacting people falsely pretending to recruit on behalf of Oxy. Please be aware that these recruiting scams and communications do no originate nor are they associated with our recruitment process.

Oxy does not charge a fee at any stage of the recruiting process. We will never:

• Ask you to pay for applications, interviews, meetings, processing, training or for any other fees

• Use recruiting or placement agencies that charge candidates an advance fee of any kind or

• Request personal information such as passport and bank account details at an early stage of our recruitment process.

We recommend against responding to unsolicited business propositions or offers from people you don’t know. Do not disclose your personal or financial details. If you believe you have been the victim of a recruiting scam, please contact your local police department.

Job

 – Legal Support

Primary Location

 – United States-Texas-Houston

Organization

 – OPC

Schedule

 – Full-time