Office Coordinator

Description

Oxy is an international energy company with assets primarily in the United States, the Middle East and North Africa. We are one of the largest oil and gas producers in the U.S., including a leading producer in the Permian and DJ basins, and offshore Gulf of Mexico. Our midstream and marketing segment provides flow assurance and maximizes the value of our oil and gas. Our chemical subsidiary OxyChem manufactures the building blocks for life-enhancing products. Our Oxy Low Carbon Ventures subsidiary is advancing leading-edge technologies and business solutions that economically grow our business while reducing emissions. We are committed to using our global leadership in carbon management to advance a lower-carbon world. Visit oxy.com for more information.

Occidental strives to attract and retain talented employees by investing in their professional development and providing rewarding opportunities for personal growth. Our goal is to meet the highest employer standards by ensuring the health and safety of our employees, protecting the environment, and positively impacting communities where we do business.

We are looking for an experienced and motivated individual to fill the position of Office Coordinator within our Tax Department group based in Tulsa, OK.

Key Responsibilities:

·       Provide administrative support to Occidental’s Tax Team.

·       Arrange travel and prepare itineraries and file expense reports.

·       Administer company record retention program and adhere to company policies.

·       Submit timesheets and various other reports according to company schedule.

·       Greet visitors and answer telephones as well as receive and distribute mail and deliveries.

·       Organize logistics for internal and external meetings, luncheons and dinners.

·       Set-up and cleanup from luncheons and meetings.

·       Liaison to building management and other outside vendors.

·       Review/process invoices for payment by accounts payable.

·       Oversee office security measures and procedures, including but not limited to office safety disaster recovery and emergency planning.

·       Prepare mail deliveries via Fed Ex or local service provider.

·       Maintain library, supplies and filing system.

·       Special projects as assigned.

Qualifications

Required Qualifications:

·       Minimum of 3 years of experience providing corporate-level support in a highly professional work environment.

·       High school diploma.

·       Exceptional and professional phone etiquette, along with excellent written, verbal and interpersonal communication skills.

·       Ability to handle confidential information with discretion, and work with professionals and executives inside and outside the company.

·       Ability to work in highly ambiguous environment with independence, and capacity to manage ever-changing priorities, with proven ability to meet deadlines and prioritize workload.

·       Ability to manage administrative details independently, while exercising good judgment in keeping team members adequately informed.

·       Desire and aptitude for learning new concepts quickly.

·       Great attention to detail and organization skills.

·       Advanced computer skills: Microsoft Office – Outlook, Word, Excel, PowerPoint, SharePoint.

Desired Qualifications:

·       Bachelor’s Degree.

·       Workday experience.

Relocation will not be provided.

Occidental does not offer sponsorship of employment-based nonimmigrant visa petitions for this role.

Occidental is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, marital status, political preference, sexual orientation, gender identity, national origin, protected veteran status, or disability status.

Recruitment Fraud

It has come to our attention various individuals and/or organizations are contacting people falsely pretending to recruit on behalf of Oxy. Please be aware that these recruiting scams and communications do no originate nor are they associated with our recruitment process.

Oxy does not charge a fee at any stage of the recruiting process. We will never:

·       Ask you to pay for applications, interviews, meetings, processing, training or for any other fees

·       Use recruiting or placement agencies that charge candidates an advance fee of any kind or

·       Request personal information such as passport and bank account details at an early stage of our recruitment process.

We recommend against responding to unsolicited business propositions or offers from people you don’t know. Do not disclose your personal or financial details. If you believe you have been the victim of a recruiting scam, please contact your local police department.

Job

 – Administration

Primary Location

 – United States-Oklahoma-Tulsa

Organization

 – OPC

Schedule

 – Full-time