Vendor Coordinator

• The Vendor Coordinator will support the Project Services team in Ingleside, TX and St. Johns, NL, ensuring the administration of all the vendors who will be visiting Ingleside, TX during the project’s Mechanical Completion and Commissioning phase.

Responsibilities:

• Ensure the timesheets for Vendors are received promptly with all required approvals.
• File timesheets and maintain timesheet database/ summary.
• Create reports to be utilized in analysis, reporting and forecasting.
• Maintain the record of Purchase Orders for Vendors of Topsides Equipment, that align with the timesheets, ensuring commitment values are established and tracked.
• Coordinate with vendor representatives at site &/or at their respective offices, and with site personnel to ensure appropriate documentation is included as invoice support and follow up missing data. (Example: material receipt documents, missing timesheets, and missing approvals).

• Supporting the Topsides project services team in Vendor timesheet management and Vendor Invoice management.
• Supporting the Topsides project services team in Kiewit commissioning timesheet management.

Qualifications & Competencies

• Degree/Diploma or Technical certification from a recognized post-secondary institution (finance/eng tech)
  Experience working in a fast-paced project environment would be considered an asset

• Strong working knowledge of Microsoft Office Suite (including Teams).
• Proficient in Excel
• Superior organizational skills, with the ability to set priorities, follow up and meet deadlines.
• Communicates in a clear and concise manner.
• Provides relevant and timely information about decisions, plans and activities.
• High attention to detail and accuracy, with excellent business writing skills.
• Ability to communicate with all levels of company and external contacts.
• A self-starter with a high degree of initiative and self-motivation.